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The list of PMO trends for 2021 to improve the efficiency of the projects are:
- Agile PMOs
- An integrated approach to PMO (Project, Program, and Portfolio)
- Robotic Process Automation (RPA)
- PM workforce development
- Emotional intelligence and work-life balance
- Flexible approach to PMs responsibilities
As we move ahead in 2021, it is very important to know the latest Project Management Office trends to standardize the project management processes and improve efficiency.
Project Management Office is a department or a team in enterprise-level organizations to create and maintain the best practices of project management, track metrics of the project execution and ensure the project is aligned with the business objective of the organization.
According to the State of the Modern PMO report (pdf),
PMOs are the key players in the strategic execution of the project to achieve organizational business goals.
“31% of organizations that managed more than 75% of their projects through PMOs regularly achieved all business goals for those who managed below 50% through PMOs, it was 26%.”
Source: State of PMO 2016,
Here is the list of PMO trends for 2021 to improve the efficiency of
- Agile PMOs
- An integrated approach to PMO (Project, Program, and Portfolio)
- Robotic Process Automation (RPA)
- PM workforce development
- Emotional intelligence and work-life balance
- Flexible approach to PMs responsibilities
1. Agile PMOs
Agile methodology is becoming an important part of successful project delivery. In an enterprise-level organization, multiple teams will be working on multiple projects. PMO adapts agile and lean practices to release the product or deliverables to reduce opportunity costs and gain a competitive edge.
An agile PMO focuses on solving complex issues and encourages team empowerment.
Agile PMO has the following benefits:
- Helps to set the priorities
- Optimize the project delivery
- Minimize the constraints
- Increases the accountability
- Promotes freedom to provide different solutions
According to the State of the Modern PMO report,
2. An integrated approach to PMO (Project, Program, and Portfolio)
Many organizations at the enterprise level have PMOs operating at the project level and program level. Enterprise Project Management Office (EPMO) is a team or department functioning at a strategic level in collaboration with organizational stakeholders to ensure all the projects are aligned with business objectives.
The EPMO has the same responsibilities as PMO but it aligns with all the project, program and portfolio within the organization’s strategic goals.
According to the “Pulse of the Profession 2017: Success Rates Rise.”,
“Organizations that establish an enterprise project management office (EPMO), with the goal of aligning projects and strategy, suffer 33 percent fewer project failures”
3. Robotic Process Automation (RPA)
Robotic Process Automation (RPA) is a tool to automate the labor-intensive processes and has the ability to solve the issues which are expensive to implement and maintain.
RPA enables PMO to automate the portfolio and project processes by extracting and combining the data.
According to Gartner,
“Large software companies, such as IBM, Microsoft, and SAP, are partnering with or acquiring RPA software providers”
“RPA ranked as the fastest-growing segment of the global enterprise software market in 2018.”
4. PM workforce development
Skilled professionals are always in demand. Irrespective of the industry, developing project management skills has become a necessary addition to PMOs’ skillset. In order to be a part of the PMO team, relevant experience and project management certification is very important.
According to The State of the PMO 2016,
PMO staffs have considerable experience—10 years on average, and almost half (45%) have Project Management Professional Certification (PMP)
In order to evaluate the competency of the project managers in high performing organizations, PMOs create an established project manager career path and offer project management training.
5. Emotional Intelligence and Work-Life Balance
Mental health is very important in any workplace. Stress management and conflict management play a very important role in the wellbeing of project managers. In some organizations, PMO has dedicated mental health officers for some projects who are responsible for the well being of the team members. The issues affecting the mental health of team members are:
- Retention of team members
- Work-related stress
Having high emotional intelligence and effective work-life balance is the only solution for mental health issues.
Emotional intelligence helps the project managers to have effective communication and reduction in conflicts.
According to HR Daily,
According to HR managers, the greatest benefit of hiring an employee with the highest emotional intelligence is increasing morale.
6. Flexible approach to PMs responsibilities
The project managers should be well versed in all aspects of project management. A flexible approach to the project manager’s responsibilities can resolve the issues internally. Interference of PMO for all the issues can affect the project delivery. Having a flexible approach can ensure the smooth flow of the project. There are many ways to solve the problem. To resolve an issue in an effective and quick way, project managers combine several ways to bring out the best solution than approaching PMO.
The project manager should possess a wide knowledge on the following aspect of project management:
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