Introduction
Scrum is a method for dealing with complexity. Consider it a simple framework that enables teams to collaborate more effectively when working on large projects. Scrum is a software development approach that is part of the agile methodology. It's made for small groups working in "sprints," or brief periods of time of no more than 30 days and frequently no more than two weeks. They keep track of their progress through brief meetings.
"Standup meetings," "daily scrums," or a scrum meeting" are short daily exchanges that last about 15 minutes. They're also known as stand-up meetings since team members typically stand up throughout them, which is a wonderful way to keep meetings brief. When it comes to scrum meetings, it's all about efficiency.
But aside from standing up, are there any other strategies to get the most out of your scrum meeting? If you're in charge of running a scrum meeting, keep it short, get people involved and make sure everyone on the scrum team knows what they need to do next when you break.
What Does a Daily Scrum Meeting Entail?
A daily scrum meeting is usually held in the morning and in the same location each day. It'll be easier to integrate into a routine as a result and thus less likely to be forgotten or postponed. It's critical to begin a scrum meeting early since it sets the tone for the rest of the day's activities.
As previously said, the goal is to keep it brief and sweet. Limit yourself to the fundamentals. Get the information that needs to be given out to the public in a clear and timely manner. The goal is to get the team to commit rather than just participate on a superficial level.
The daily scrum meeting must be attended by everyone from the scrum master, who is the expert, to the team members. They've all agreed to take part and are expected to do so. Others, such as salespeople or project managers, are welcome to attend but simply to listen.
11 Pointers for a Successful Scrum Meeting
1) Stay on track with your meetings
Making sure the meeting stays on track is the first step toward an efficient Scrum meeting. To do this, the only topics that should be discussed at this time are what each team member is working on and the challenges they're facing.
Many people propose that each team member answer these three questions, and just these three questions, during the daily Scrum to get this information through.
- What have you been up to since the previous meeting? Team members discuss whether or not their previous day's responsibilities were met.
- What are your plans for today? Team members share what they're working on today and what they'll have accomplished by tomorrow's daily stand-up.
- What are your problems? Members of the team discuss where they are having difficulties with specific areas of the project.
When it's their turn, your team should respond to each of these questions without prompting from you. If one of the questions is missed, make sure you get a response before going on to the next person. The team will only have a true idea of what everyone is doing if they answer all three questions.
2) Meetings should not be used to solve problems
One thing to keep in mind is that problems cannot be handled at daily Scrum sessions in order for them to be productive. While the third question draws attention to problems, these problems may not affect the entire team.
As a result, spending too much time discussing these issues with the entire team is not an effective use of team time. For the time being, call "parking lot" and put the issues on hold. Schedule a problem-solving meeting with the people who are affected by these issues after the daily stand-up. Targeted issue resolution will be possible using this method.
3) Members of the team should be prepared ahead of time
Your team members should be able to answer those questions without your urging, as described in the explanation of the three questions. You must outline what you expect to hear from your team every day in order for this to happen.
Your team members should come prepared with answers on a daily basis once you've established those expectations. Reward those who do and put those who don't aside. Explain how having these responses prepared helps the team and hence the project stays on schedule.
4) Keep the meetings brief
Overly long daily scrums are ineffective. People become sidetracked, quit paying attention and talk for much too long. As a result, your staff starts to dislike these meetings and communication breaks down. That is why it is critical to keep your meeting time to a minimum. People are more inclined to pay attention and find them necessary if they are shorter.
The daily stand-up should last about 15 minutes for a productive meeting. Some people use the formula 2n + 5 minutes, where n is the total number of people on their squad. In either case, following the 3-question rule will ensure that your team gets all of the information they require within the time constraints.
5) Stand up Meetings
Some people believe that forcing everyone to stand during the daily Scrum meeting will keep the meeting on track and on time. And let's face it, the logic is sound. Nobody wants to stand around and talk for an hour.
By encouraging your team to stand, you're demonstrating your dedication to staying on track and your meetings will be more productive as a result.
6) Don't expect everyone to arrive at the same time
Did you say the Scrum meeting began at 8:30 a.m.? Then begin at 8:30 a.m. Waiting for everyone to arrive wastes time and the meeting becomes less successful as a result. Allow folks to trickle in after you start the meeting when you said you would.
However, this does not imply that you should let people get away with arriving late. Incentivize your staff to arrive on time, or disgrace those who are late. Anyone who arrives after the meeting has begun should explain why they are late.
Nobody enjoys being repeatedly chastised for being late. Is there another option? Make them wear a dunce hat for the day if they're late. It's not a fashionable statement that everyone approves of.
7) Ensure that the meetings are held on a daily basis
If you're doing daily Scrum meetings, make sure they're exactly that. This is necessary to ensure that team members are aware of what is and is not being completed.
Minor concerns tend to be missed, pile up and eventually become larger difficulties if these Scrum sessions are held infrequently. To make these meetings as effective as possible in getting the programme up and running, consistent communication is essential.
8) Have a set of rules for who gets to speak and when they get to speak
Only one person should talk at a time during the Scrum meeting. They should have the floor and should only be interrupted if they stray from the topic. (When they do, someone will usually yell "Rat Hole" to remind them to keep on topic.)
Allowing people to speak freely guarantees that everyone is heard and no misunderstandings occur. Similarly, during the daily stand-up, only the ScrumMaster and team members should talk. Stakeholders are welcome to participate, however any issues should be discussed with the Scrum Master after the meeting has concluded.
Allowing more than the most important team members to speak nearly always leads to the meeting going off track and lasting far longer than it should. You're more than capable of giving the team a stakeholder message.
9) Don't let your team's attention be drawn to the ScrumMaster
The ScrumMaster is in charge of the meeting, but it doesn't mean the team members should only look at you when speaking. This is team communication time, so they should be looking at their teammates.
If you're a ScrumMaster and you see that your team is speaking to you rather than their other teammates, take a step back from the circle and stand to the side. This will force your employees to communicate with one another rather than you. The project will become more communal, communication will improve and meetings will be more effective as a result.
10) Meetings should be devoid of technology
Everyone is attached to devices as tech professionals. Allowing your team to bring their laptops or phones to the daily Scrum meeting is one location where you must enforce the parting of ways. These devices may cause distractions and a productive Scrum meeting will never take place while individuals are indulged on their phones.
Conclusion
At the end of the day, the most important aspects of hosting an efficient Scrum meeting are staying on track and on time. To do this, establish ground rules for what can and cannot be discussed, ensure that your team members speak with one another and prohibit the use of technical gadgets. Your daily stand-ups will be more effective if you accomplish these things and you will contribute to a better product as a result. For more blogs you can check our website iCert Global for exclusive discounts on Certification Courses.
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